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Topic: Anyone else keep requests?

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Subject: Anyone else keep requests?
Date Posted: 7/22/2012 9:01 AM ET
Member Since: 2/24/2010
Posts: 3,859
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I have kept a copy of every single book request dating from when I joined in 2010. I print off 2 copies of page 2 of the mailer and throw one copy in a bag in my room. I was straightening the bag recently and remembered every book sent out. It  has come in handy occasionally if a book went lost and I wanted the member's address to send a letter.  The transaction archive only tells so much. In a couple of years I may toss the whole bag but for now it amuses me to keep a record of the books I've sent and where.  Anyone else like that?

Date Posted: 7/22/2012 9:14 AM ET
Member Since: 4/7/2008
Posts: 15,690
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Nope, I don't do that. And I don't think you should be keeping member's addresses or sending them letters. I know your intentions are good but there's a reason the PBS Team only allows you to see the address of a member while the transaction is active - because they want to protect the requesting member's privacy.

From the Help Docs:

Note:  It is not all right to contact a member by means outside of the Personal Message system, unless he or she has given you permission.

  • We know that the Internet contains search engines which can permit access to private information such as telephone number, but it is NOT OKAY to use information obtained in such a manner to contact another PBS member.
  • If such contact is initiated without the express permission of the other member and the other member complains, you will recive a warning. If the offense is repeated, or if any such contact is harassing (even if it is a first offense), your PBS account will be terminated permanently.

Last Edited on: 7/22/12 9:15 AM ET - Total times edited: 1
Date Posted: 7/22/2012 9:15 AM ET
Member Since: 8/30/2008
Posts: 2,207
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Once a book has been marked received I shred anything that I have. I don't have a home printer so I have to finagle copying the label, pasting it onto an e-mail to myself at work where I print the sheet. I feel that someone else's home address is sort of private information so I delete everything attached to the tx. I realize with the age of the internet a lot of personal information can be easily accessed, but getting rid of a little of it makes me feel better.

I'd like to think that my address isn't hanging around someone else's home, or else thrown into the trash instead of being shredded. Maybe I'm too cautious or paranoid.


Date Posted: 7/22/2012 10:29 AM ET
Member Since: 5/8/2009
Posts: 2,454
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I mail everything from the post office, so I keep the P.O. receipt so I have proof that I mailed a package to that zip code.  After it is received I toss out the receipt.  Any other info I need is in my transaction log. I can't think of any reason I would need to contact someone after the fact.  And, if I re-use a mailer I use a heavy black marker to block out the previous mailer's return address.

Date Posted: 7/22/2012 11:37 AM ET
Member Since: 8/23/2007
Posts: 26,510
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Nope.  I don't like the idea of wasting that much paper and ink even if the paper is recyclable.  Or wasting storage space which is as a premium in my house. I would not be happy to get a letter or mail from someone who I happened to request a book from on this site at one time. Not unless we developed a friendship that went beyond PBS.

Date Posted: 7/22/2012 12:41 PM ET
Member Since: 8/26/2006
Posts: 9,348
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I have a copy of every transaction I've ever had in my Transaction Archive, which is on my My Account menu.  It doesn't include the member's address, which I consider private information.  If I need to contact the member, there is a PM button there.  D.G.'s quote is a good one -- we aren't supposed to contact a member in any way other than by using the PM system, unless they've given us permission to do that.

Last Edited on: 7/22/12 12:43 PM ET - Total times edited: 1
Date Posted: 7/22/2012 12:59 PM ET
Member Since: 12/28/2006
Posts: 14,177
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I can understand keeping the information until the book is marked received, but after that seems a bit like an invasion of privacy.  But why waste that much paper?  The information is also available on your 'Books Mailed' tab under "Reprint Wrapper."

As mentioned above, I keep the PO receipts and can refer back to them if it appears there might be a problem.

Date Posted: 7/22/2012 1:21 PM ET
Member Since: 1/30/2009
Posts: 5,696
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It  has come in handy occasionally if a book went lost and I wanted the member's address to send a letter. 

I find this baffling. A letter about what? A book being lost? How in the world is the person supposed to reply? If the letter is non-book being lost related, I would find it really, really creepy and intrusive.


If such contact is initiated without the express permission of the other member and the other member complains, you will recive a warning. If the offense is repeated, or if any such contact is harassing (even if it is a first offense), your PBS account will be terminated permanently

Last Edited on: 7/22/12 1:22 PM ET - Total times edited: 1
Date Posted: 7/22/2012 1:51 PM ET
Member Since: 10/30/2006
Posts: 8,426
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That's creepy Teri.

Date Posted: 7/22/2012 1:58 PM ET
Member Since: 8/19/2007
Posts: 4,352
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Nope.  I keep the bottom half until the book is received, then I shred it.  i'd have a large box of paper if I kept all of them (over 3700 books sent out).  Pat

Subject: Keep requests?
Date Posted: 7/22/2012 2:18 PM ET
Member Since: 11/18/2005
Posts: 5,442
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No. i rely on my transaction archive if i would have to contactthe person, but in almost 7 years, I have never had to contact the person after the fact.

mistie -
Date Posted: 7/22/2012 2:21 PM ET
Member Since: 9/27/2007
Posts: 2,024
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I don't even bother printing that second page at all. It just seems like a waste of ink and paper to me.

Date Posted: 7/22/2012 2:59 PM ET
Member Since: 8/30/2008
Posts: 2,207
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I don't print the 2nd page, in fact I'd rather not receive one with a book, no guarantee if the package got opened somehow that 2nd page would be of help. It's one more piece of paper I have to shred.


Date Posted: 7/22/2012 3:08 PM ET
Member Since: 10/13/2010
Posts: 4,318
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I never even thought about doing such a thing.  I thought that the information that we need is kept in our Transaction archive & if a book goes lost, we have a set of guidelines that are already set through PBS.  I don't have any reason of keeping any info on here after a book has been mailed or received.  I just don't see the point of doing that.

Date Posted: 7/22/2012 3:10 PM ET
Member Since: 3/25/2009
Posts: 279
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I usually don't print out the second page either. But I do handwrite the person's name and address on a small slip of paper and put it inside the front cover of the book. 

Date Posted: 7/22/2012 3:10 PM ET
Member Since: 8/23/2007
Posts: 26,510
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I always print just the 1st page as well.  Unless it's the rare occassion that I wrap in the PBS wrapper but I hardly ever do that.

Date Posted: 7/22/2012 3:39 PM ET
Member Since: 4/21/2008
Posts: 31
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I'm another person that doesn't even print the 2nd page.

Date Posted: 7/22/2012 3:43 PM ET
Member Since: 10/22/2009
Posts: 1,452
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When I first joined, I would keep a pdf copy of the address labels in a folder on my computer--by saving the pdf of the address label.  I thought I might need the information contained on the label at some future point.  That way I didn't waste paper printing an extra label.  But I don't save the PDF anymore and have since deleted all the old labels I had previously saved.  It didn't really take me long to realize that there was no reason to save the labels and they were just taking up space on my computer.

Date Posted: 7/22/2012 5:09 PM ET
Member Since: 12/10/2009
Posts: 2,553
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I save all my extra space for books.

Date Posted: 7/23/2012 6:32 AM ET
Member Since: 10/23/2005
Posts: 7,719
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If I am in that file, please destroy the info immediately. If you need to contact me for any reason, you can do so here on the site. It is one thing if we are acquainted somehow and I give you my address, another thing entirely if you are saving it from an anonymous book request from years ago. ick

Date Posted: 7/23/2012 10:17 AM ET
Member Since: 1/17/2009
Posts: 10,083
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Yeah, I don't even print the second page, either.

I have never found a reason to contact anyone outside of a PM about a book transaction.

Date Posted: 7/23/2012 10:29 AM ET
Member Since: 9/25/2008
Posts: 4,554
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It is scary and creepy someone would keep all the book transaction information. If someone sent me a letter if I book went lost I'd definately contact TPTB and get that member removed from this site. I could see a PM if it was getting close to the going lost deadline but I'd also be receiving messages from the site if I had received the book.

Date Posted: 7/23/2012 12:30 PM ET
Member Since: 12/29/2011
Posts: 56
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If you like seeing where all you have mailed books, there is a little map on your profile that shows where they have all gone and where all the books you have recieved came from. I do think it's interesting how many request I may get from a certain area/state and how many states I have had no transactions with yet but other than that once a trade is over I never really think about it again.

Last Edited on: 7/23/12 12:33 PM ET - Total times edited: 2
Date Posted: 7/23/2012 12:51 PM ET
Member Since: 11/11/2011
Posts: 593
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Last Edited on: 8/9/12 5:33 PM ET - Total times edited: 1
Date Posted: 7/23/2012 1:36 PM ET
Member Since: 8/10/2005
Posts: 4,601
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I also don't think the OP necessarily meant any harm, and most likely just didn't realize the implications of keeping such a file...but I do think it's a good idea to destroy that information for the reasons cited above. I have never kept any sort of printed record...having sent out over 2,000 books, that would be quite a file! I have had so few books go lost, I just don't see the necessity for it, not to mention the waste of printer ink and paper. Any communication with other members is done directly through the site, and any other type of communication could be seen as harassment.