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Topic: Including anything written/typed media mail

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Subject: Including anything written/typed media mail
Date Posted: 12/12/2015 6:41 PM ET
Member Since: 6/2/2014
Posts: 8,797
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Last time I went to the post office, my package was selected to be opened. Included in the package was the little note from pbs that says this book was sent by.....on the bottom I put thanks, Michele and I had to remove it. You can't have anything typed or written in a media mail package. Is that right? You can't include that typewritten piece or a thanks and put it in the book?  I'm not mailing a letter...

Date Posted: 12/12/2015 7:45 PM ET
Member Since: 6/20/2013
Posts: 61
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The PBS note should be fine - it is like an invoice which is definitely okay.  Anything handwritten and personal in nature is supposed to be out, but it depends on who is doing the checking.  Some people are much stricter than others.

Date Posted: 12/12/2015 8:11 PM ET
Member Since: 6/30/2008
Posts: 2,758
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one way around that situation would be to leave everything out of the package and send the person receiving the package whatever you want them to have as a message.

Date Posted: 12/13/2015 2:59 AM ET
Member Since: 1/23/2014
Posts: 841
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Roxanne is correct.  An invoice / packing slip is okay with media mail.  Signing your name is also supposed  to be okay.  And I would think that a simple Thanks would be okay, too.  The usps website has a rule book that I think is called the DMM.  I'll take a look and see if I can find the wording in a bit.



Last Edited on: 5/9/16 9:31 AM ET - Total times edited: 1
Date Posted: 12/13/2015 3:44 AM ET
Member Since: 1/23/2014
Posts: 841
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It was hard to find, but I found the wording in the DMM, which I found out stands for Domestic Mail Manual:

http://pe.usps.com/text/dmm300/273.htm#1062365

Go down to 5.0 from the above link. I've copied and pasted it here and bolded/underlined some of it.  You may want/need to print out a copy of the 5.0 and keep it in your purse each time you mail something media mail only if you go to a clerk at the counter each time. Not necessary if dropping off pre-paid packages unless they make you stand in line for each one.

5.0 Enclosures and Attachments

5.1 Invoice

An invoice, whether it also serves as a bill, may be placed either inside a Media Mail or Library Mail piece or in an envelope marked “Invoice Enclosed” and attached to the outside of the piece if the invoice relates solely to the matter with which it is mailed. The invoice may show this information:

a. Names and addresses of the sender and addressee.

b. Names and quantities of the articles enclosed, descriptions of each (e.g., price, tax, style, stock number, size, and quality, and, if defective, nature of defects).

c. Order or file number, date of order, date and manner of shipment, shipping weight, postage paid, and initials or name of packer or checker.

5.2 Incidental First-Class Mail Attachments and Enclosures

Incidental First-Class Mail matter may be enclosed in or attached to any Media Mail or any Library Mail piece without payment of First-Class Mail postage. An incidental First-Class Mail attachment or enclosure must be matter that, if mailed separately, would require First-Class Mail postage, is closely associated with but secondary to the host piece, and is prepared to not interfere with postal processing. An incidental First-Class Mail attachment or enclosure may be a bill for the product or publication, a statement of account for past products or publications, or a personal message or greeting included with a product, publication, or parcel. Postage at the applicable Media Mail or Library Mail price for the host piece is based on the combined weight of the host piece and the incidental First-Class Mail attachment or enclosure.

5.3 Loose Enclosures

In addition to the enclosures and additions listed in 5.1, 5.2, and 5.4, any printed matter that is mailable as Standard Mail may be included loose with any qualifying material mailed at the Media Mail or Library Mail prices.

5.4 Written Additions

Markings that have the character of personal correspondence require, with certain exceptions, additional postage at the First-Class Mail prices. The following written additions and enclosures do not require additional First-Class Mail postage:

a. The sender's and the addressee's names, occupations, and addresses, preceded by “From” or “To,” and directions for handling.

b. Marks, numbers, names, or letters describing the contents.

c. Words or phrases such as “Do Not Open Until Christmas” and “Happy Birthday, Mother.”

d. Instructions and directions for the use of the item mailed.

e. A manuscript dedication or inscription not having the nature of personal correspondence.

f. Marks to call attention to words or passages in the text.

g. Corrections of typographical errors in printed matter.

h. Manuscripts accompanying related proof sheets and corrections of proof sheets including corrections of typographical and other errors, changes in the text, insertions of new text, marginal instructions to the printer, and corrective rewrites of parts.

i. Hand-stamped imprints, unless the added material is in itself personal or converts the original matter to a personal communication.

j. Matter mailable separately as Standard Mail printed on the wrapper, envelope, tag, or label.

-- Jill

 

Date Posted: 12/13/2015 10:01 AM ET
Member Since: 6/2/2014
Posts: 8,797
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Wow Jill..thank you!!

Thanks all of you!

Date Posted: 1/11/2016 2:12 PM ET
Member Since: 12/28/2006
Posts: 14,177
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I'm late to this thread, but what Gordon posted.  Your PO was incorrect.  The PBS insert is considered a packing slip and is allowable under DMM for Media Mail.  Same with a few handwritten words (5.4.c above) ...they are specifically allowed by DMM.

What is not allowed are items like blank books, coloring books, sheet music, and some other things a person might consider Media Mail without looking at the criteria.

Date Posted: 1/13/2016 7:13 PM ET
Member Since: 1/23/2014
Posts: 841
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"What is not allowed are items like blank books, coloring books, sheet music, and some other things a person might consider Media Mail without looking at the criteria."

I looked at the DMM again as I thought I remebered seeing that sheet music was allowed to be sent by Media Mail (and it is).

http://pe.usps.com/text/dmm300/173.htm#1113611

See 4.1

Qualified Items

Only these items may be mailed at the Media Mail prices:

, #c:  Printed music, whether in bound or sheet form

-- Jill

Date Posted: 2/19/2016 1:54 AM ET
Member Since: 4/29/2006
Posts: 326
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A new postal worker at the post office where I have mailed PBS books for 5 years thinks that used books do not qualify as media mail because they are not "educational". ugh

Date Posted: 2/23/2016 6:36 PM ET
Member Since: 5/25/2009
Posts: 599
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Handy Media Mail chart from USPS: https://liteblue.usps.gov/news/link/2013/04apr/Media-Mail-Guidelines.htm

Date Posted: 2/25/2016 10:41 AM ET
Member Since: 7/13/2013
Posts: 244
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Becca,

Thanks for the chart - it's very helpful.

Date Posted: 2/26/2016 3:02 AM ET
Member Since: 12/28/2006
Posts: 14,177
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Alex, your postal worker is confusing Media Mail with an older 'LIbrary' rate...I think.  Schools and libraries used to have a special educational rate, IFthat's what morphed into Media Mail it's been this way a very long time.  Your postal worker needs additional training.  If they persist you can contact the regional manager and request additional training or retraining.



Last Edited on: 2/26/16 3:03 AM ET - Total times edited: 1
Date Posted: 2/29/2016 2:25 PM ET
Member Since: 2/5/2007
Posts: 30,800
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There is still a library rate.  It is a few cents lower than media mail.  Because I have a Little Free Library I can mail books from my library to other's library using this rate.

I especially asked about it before I mailed books to another library.

Date Posted: 3/2/2016 3:22 PM ET
Member Since: 2/5/2007
Posts: 30,800
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Just mailed another box using Library rate so the first time wasn't just a fluke.

Date Posted: 3/6/2016 11:11 AM ET
Member Since: 5/25/2009
Posts: 599
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Library Rate is still a thing, it does not apply to PBS transactions though. 

Date Posted: 3/9/2016 11:09 PM ET
Member Since: 12/28/2006
Posts: 14,177
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Thought it was still around, but only applied to institutions (like school libraries) and public libraries.  Didn't realize individuals could qualifiy for Library rates.

Date Posted: 3/13/2016 10:41 PM ET
Member Since: 2/5/2007
Posts: 30,800
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Any library can mail to any other library using the library rate.  The Little Free Library organization is nationally and internationally know as libraries that serve communities.   To use the library rate you have to have a registered Little Free Library. 

You are absolutely correct in the fact that the library rate does not apply to PBS.

Date Posted: 4/16/2016 1:59 PM ET
Member Since: 4/28/2009
Posts: 9,629
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this just made me realize that the free stickers I get from so many charities that say 'thanks' could be used for this purpose.  Just stick one on the outside of the book package!