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Topic: recording a book as received

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Subject: recording a book as received
Date Posted: 11/22/2013 5:12 PM ET
Member Since: 5/16/2006
Posts: 1
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I have received a book that I requested, but the only box showing near the book in my list is "Show Requestor Conditions".  The usual box to check that it has been received is not there!!  What to do?  I guess I could send the individual a message and transfer a credit, but this request may never leave my Main Page.  If anyone has ever had this happen or has suggestions, would appreciate hearing.

The Book Lady

Date Posted: 11/22/2013 5:37 PM ET
Member Since: 10/6/2007
Posts: 460
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I wonder if the sender forgot to mark it mailed?   I'd try sending a PM to ask the sender if they marked it "mailed".


Date Posted: 11/22/2013 6:17 PM ET
Member Since: 8/16/2007
Posts: 15,226
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Check to see if the sender on the transaction is the one who sent you the book.

If it is, PM them and ask them to mark the book mailed so that you may mark it received.

If it is not, then the sender mailed it, but forgot to mark it mailed and the transaction has rolled to a new sender.  You can go into your Transaction Archive to mark the book you have received from the correct sender. Before doing that though, you want to cancel the current transaction so you don't end up getting two copies. 

Here is the Help Center document:

I got a book I requested, but I can't mark it received!

Books you request and receive need to be marked received from the "En Route to Me" tab in My Account.  Look there first:

  • Click My Account in the toolbar at the top of the site

  • Look below the My Account tab (on the left, in yellow) to see the "En Route to Me" tab. 

    • In other words, look JUST ABOVE the book cover image on your Main My Account view.
    • There is a tab there, labeled with the category of active transaction showing as the default view.
      • This tab will be large and yellow (because you are currently viewing that category)
    • If this large yellow tab is not labeled En Route to Me, look JUST TO THE RIGHT of the large yellow tab
      • The En Route to Me tab will be there
      • It is smaller and grey (because you are NOT currently viewing that category)
    • When you click the En Route to Me tab, it will turn large and yellow because you will now be viewing that category.
  • Scroll down! if you need to, to see the "En Route to Me" tab. 

    • This may be the first tab on the left, or it may be to the right of "Books I've Requested", or it may be the only tab below the "My Account" tab--this depends on whether you have any active transactions in the other categories in your account.
  • Click the "En Route to Me" tab

  • You will see the books that have been mailed to you and that need to be marked received. Scroll down! if you need to, to find the transaction for the book on the "En Route to Me" tab.

A short cut to the En Route to Me tab is the button on the Message From the Librarian on your My Account page

  • If you have books en route to you there will be an item in the blue Message from the Librarian box that will say:

Books to be Marked Received when they arrive - 
  • If you place your cursor over this button, the En Route to Me tab will highlight

  • If you click the button, you will be taken directly to the En Route to Me tab.

If the book is not on the En Route to Me tab, it may be that:  (1) the sender didn't mark the book mailed yet, and it is still on the Books I've Requested tab; or (2) the sender didn't mark the book mailed by the deadline and the transaction canceled; or  (3) the sender canceled by mistake but mailed the book anyway; or (4) you have already marked the book received; or (5) the book was declared lost in the mail at PBS; or (6) you did not request the book in a for-credit transaction at PBS. 

To investigate this:

If there is an active transaction for the book on your Books I've Requested tab:

  • Click the  button on the transaction to see the sender's name in the To: field of the new Personal Message
    • If the name is the same as the name in the Return Address on the package, then this sender did not mark the book mailed yet. 
      • You should immediately send a PM to the member, telling him or her to mark the book mailed!
      • If the member does not read your PM in time, the request may cancel
      • If so, a new sender will get your request and the status will change to "Waiting for member"
      • If this happens, you can click  to cancel the new request
      • Then you can mark the book received from the canceled transaction in your Transaction Archive, to give the first sender credit. See instructions on how to do this in I received a book from a canceled transaction!.
    • If the name is NOT the same as the name in the return address on the package, then the request has already been passed to a new sender.
      • If there is a  button you can click it then and mark the canceled book received from the canceled transaction in your Transaction Archive, to give the first sender credit.
      • If there is no  button, the new sender has already printed your address and you can no longer cancel the new request.  You will get 2 copies of this book.  You are not obligated to give credit for the extra copy you have already received; you are also not obligated to return it. 
        • In this situation you should NOT ask the new sender to click the Cancel Order button, since this will pass your request along to a third sender.  If the new sender agrees to cancel at your request, the new sender should contact us and ask us to cancel so that the request is not passed along.  Also, if we cancel in this situation, the new sender's book will stay on her bookshelf; she will not need to repost it.

If there is no active transaction for the book on your Books I've Requested tab, check your Transaction Archive. Your Transaction Archive is accessible from a link at the top of My Account.  Place your cursor over the icon to the left of each transaction to see that transaction's status.

  • First, sort the Transaction Archive by Requested by Me - All - Title - Descending
    • Then scroll down the list to see the transactions for this title
    • There may be multiple transactions for the same title if  one sender declined to send the book, or the first copy you requested was lost in the mail, to give two examples.
  • Compare the sender name on the right of the transaction(s) for the book in the list with the return-address information on the package:
  • When you find a name that matches the sender of the book you received, place your cursor over the icon to the left of that transaction to see its status pop up in a little box
    • If the status is Canceled or Lost on the transaction that matches the return address information on your package:
      • You can mark it received from the transaction  (this is mandatory for lost books, and optional for canceled books)
        • Click  on that transaction.
        • The Book Received screens will come up. Click Continue on the screens you see until you see the "Thank you for telling us that you got the book".
        • Doing this will give credit to the sender of the book.
    • If the status is Completed Successfully, or Damaged, Damaged by USPS,  Requestor Condition Violation or Wrong Book  (these problem transactions have an or red checkmark on them):
      • You have already marked this book received, and do not need to do this again.
      • The sender has already gotten credit.
      • If he or she refunded credit and you now want to return that credit, you can do so using Friends.

Last Edited on: 11/22/13 6:19 PM ET - Total times edited: 1